The ideal candidate is patient, methodical, and comfortable handling tasks one at a time to ensure thorough and error-free completion. Collaboration is also key—you will be expected to support team members, communicate effectively, and proactively raise relevant matters within your area of responsibility.
AREAS OF RESPONSIBILITY:
- Timely encoding on the following platforms:
- Basware
- SM Portal
- Sharepoint
- Recording/Filing support
- Maintenance of local corporate documents, vessels manuals and vessel drawings original hard copy files
- Financial certificates application
- Insurance coordination
TASKS:
The Administrative Coordinator ---
- Upload and tag various documents in the SM portal.
- Review and allocate insurance premium and claims expenses in Basware, ensuring accuracy and timely processing.
- Manage records and storage of vessel manuals and drawings in compliance with company standards.
- Process applications and renewals of financial certificates as required.
- Coordinate insurance-related transactions, including buybacks, change management, flag change, and refinancing activities, ensuring that policy cover is updated and issued on time.
- Collate relevant crew contracts from the Crew Management Information System (CMIS) for NMA refund applications.
- Perform other related tasks as maybe assigned by the superior.
QUALIFICATIONS:
- Bachelor’s degree in business administration, information technology or any related field.
- Preferably with at least one (1) year working experience in documentation, administration or similar roles.
- Experience in the maritime industry is an advantage.
- Proficient in MS office applications, SharePoint, and other similar tools.
- Excellent organizational and time-management skills with a keen eye for detail.
- Strong communication and coordination abilities.
- Able to work independently as well as part of a team.
CONTACT US:
Please send your application to our Human Resources Department. We offer competitive market-aligned terms and conditions, as well as a demanding work environment with interesting tasks for the right individual.
ODFJELL MANAGEMENT PHILIPPINES, INC.
5F Unit 501-B WMall Building Diosdado Macapagal Avenue Corner Coral Way
Zone 10, Barangay 76, 4th District, Pasay City 1300
E-mail : hr.ph@odfjell.com
Odfjell.com