The ideal candidate is customer-focused, collaborates effectively with stakeholders, and adapts well to a dynamic work environment while maintaining high standards of quality, compliance, and accountability. This role also requires a strong team-oriented mindset, with the ability to support colleagues and proactively escalate or address matters within their areas of responsibility.
AREAS OF RESPONSIBILITY:
- End-to-end procurement from planning to delivery verification, including supplier management framework and daily operations
- Supplier management, including sourcing, evaluation, contracts, and audits
- Coordination of import and export processes, ensuring regulatory compliance
- Risk assessment and mitigation across all procurement activities
- Facilities and administrative coordination, acting as point of contact for building-related matters
TASKS:
The Procurement Administrator is responsible for the following:
- Developing and implementing plans for procurement activities and supplier audits, including sourcing equipment, services, and vendors, and leading supplier audits, accreditation, and performance evaluations for key suppliers.
- Conducting supplier sourcing and market research, including preparing proposals and negotiating terms and conditions.
- Evaluating supplier bids based on commercial, technical, and legal criteria, and providing recommendations.
- Processing and managing all purchase requisitions (PRs) and purchase orders (POs), including urgent and cash-on-delivery transactions.
- Ensuring the accuracy and completeness of procurement records and maintaining compliant documentation in the procurement system.
- Administering contracts end-to-end, including drafting, reviewing, executing, monitoring performance, and managing amendments or dispute resolution.
- Maintaining organized and compliant contract documentation in accordance with company policies.
- Managing inventory of supplies and consumables, including accurately tracking purchases and pricing.
- Coordinating and expediting deliveries and logistics, liaising with stakeholders, suppliers, forwarders, and customs authorities, and validating invoices and supporting documents prior to endorsement for payment processing.
- Maintaining accredited supplier records, preparing procurement reports and cost analyses, and supporting budgeting activities.
- Acting as the primary point of contact for facilities and administrative matters, coordinating building-related concerns and vendor services, and ensuring a safe, efficient, and well-maintained workplace environment in compliance with company policies.
QUALIFICATIONS:
- Bachelor's degree in Science, Management, or a related field
- At least three (3) years of experience in corporate procurement
- Strong knowledge of procurement processes, policies, and systems
- Familiarity with ERP systems, contract management, procure-to-pay cycle, and import/export procedures
- Knowledge of project management and advanced negotiation skills
- Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
- Strong analytical and critical thinking skills
- Ability to work under pressure, with strong ownership and follow-through
- Capable of multitasking and working both independently and as part of a team
- Excellent verbal and written communication skills
CONTACT US:
Please send your application to our Human Resources Department. We offer competitive market-aligned terms and conditions, as well as a dynamic work-environment with interesting tasks for the right individual.
ODFJELL MANAGEMENT PHILIPPINES, INC.
5F Unit 501-A WMall Building Diosdado Macapagal Avenue Corner Coral Way
E-mail : hr.ph@odfjell.com
Odfjell.com